Q: Is accommodation included?
A: No – you’ll need to book your own accommodation. There are lots of options (see our suggestions here) but Oxford books up fast in the summer so reserve your room ASAP!
Q: I want to attend a workshop. Is that included in my registration?
A; No, the workshops are separate, but you can book them all in the same place.
Q: I only want to attend a workshop (not main FLoC). Can I do that?
A: Yes! We would be delighted to have you. Here’s the registration page.
Q: What is the difference between “standard” and “budget” registration?
A: All FLoC conferences and workshops have lunch and coffee breaks included for everyone. Budget registration includes one reception for main FLoC, whereas Standard registration also includes a nice dinner (banquets for main FLoC, or workshop dinners for the workshop days). See this page for details.
Note 1: workshops fall on many days, but the workshop dinners are only on 7, 13 and 18 July. If you sign up for a “standard” workshop you will have access to the nearest dinner (e.g. dinner on 7 July for a workshop on 8 July).
Note 2: the workshop dinners are in venues with limited seating, so be sure to book early to avoid disappointment!
Q: What is the refund policy?
A: FLoC 2018 is not liable in the event of trip cancellation or interruption. Requests for cancellation and refunds must be received no later than 6 June 2018, and are subject to a £50 processing fee. No refunds will be processed after this date. We will accept a substitute at no additional cost, if a registered participant is unable to attend the conference or workshop.
Q: How do I pay?
A: FLoC 2018 accepts payment via Visa, Visa Debit, MasterCard and Maestro only. If you require assistance with payment processing, please contact email@example.com.
Q: I have special requirements for diet or access. What do I do?
A: We would like to make this a welcoming event for all. Please do get in touch and we will do our best to accommodate you: firstname.lastname@example.org. There is also a “special requirements” box on the registration form so you can make your needs known.
Q: I am interested in the debate on ethics and morality of robots and/or the public lecture by Stuart Russell. How can I attend?
A: The debate and lecture are open to the general public so there will be a separate process to book tickets. There is no charge, you just need to reserve a place. Details for how to register will be available here.
Q: How can I get to FLoC, and/or get around in Oxford?
A: We have a travel information page on our website that covers most of this. Please let us know if we’ve missed anything important.
Q: What else can I do while I’m in town?
A: In addition to the FLoC social events and public events, we’ve made a page suggesting some things to do. Oxford is a compact city and most of the major attractions are within walking distance of the FLoC venues. In support of the intellectual life of the two universities in the city, there is a surprisingly good local music scene, several good museums, a huge range of things to do with children, and world-class tourism on our doorstep (easily accessible by bus and train).
Q: I am an invited speaker at a FLoC conference (CAV, CSF, FM, FSCD, ICLP, IJCAR, ITP, LICS, SAT). What will FLoC help me with?
A: Your Programme Chair should be your first contact for this – they will know all of our policies. There is a limit on how much we can put towards your travel and accommodation (this should be sufficient for participation in FLoC and economy-class travel). If you wish to have more expensive arrangements, you will be responsible for any costs beyond our agreed budget. Please contact email@example.com and Sarah Baldwin will be happy to discuss the practicalities of the system, help you make bookings as necessary, etc. Some invited speakers will receive complimentary registration: your Programme Chair will issue you with a single-use discount code for this purpose. Please note: you still need to register, so we can have correct numbers for catering and conference venue arrangements, collect any special access or dietary requirements, etc.
Q: I am an invited speaker at a FLoC conference and wish to stay on in the Oxford to conduct some personal business, will FLoC still fund my flight?
A: Please be sure to check with your Programme Chair that you will be funded from FLoC budgets. If this is the case, as long as you attend and present at FLoC as per the agreement with the FLoC organisers this should not be a problem. However, if you think you have unique circumstances please email firstname.lastname@example.org and we can discuss your requirements.
Q: I am an invited speaker at FLoC conference and would like to stay in Oxford beyond FLoC for personal business, will FLoC still cover my accommodation?
A: No, FLoC will be unable to fund personal travel; accommodation for personal travel must be self-funded.
Q: I am an invited speaker at a FLoC workshop (see list). Will FLoC cover my travel, accommodation or registration?
A: No, FLoC does not have any funds for this. All workshop attendees and speakers are expected to register and to cover their own expenses (even the FLoC organisers pay their own registration). Some workshops have done their own fundraising specifically to help support their invited speakers: your Workshop Chair will tell you if this is the case and will issue you a single-use discount code for registration if this is possible.